Introduction & Organisational Structure
Reclaim Fund Ltd (‘the Company’ or ‘RFL’), was incorporated on 13 August 2010 and commenced operations on 28 March 2011. RFL is recognised by Government as a Non-Departmental Public Body and is wholly owned by Her Majesty’s Treasury. It is authorised and regulated by the Financial Conduct Authority, operates independently with an appointed Board and Executive, and is non-profit-making. (company no 07344884).
The principal activity of RFL is that of the collection and management of dormant account monies. The Dormant Bank and Building Society Accounts Act 2008 (‘The Act’) enables those banks and building societies, that choose to participate (‘participants’), to transfer money from their dormant accounts to the Company for surplus funds to be distributed by RFL to The National Lottery Community Fund (formerly known as Big Lottery Fund) and then onwards to good causes across the UK. The Act also ensures that the right of account holders to reclaim their money is protected in perpetuity by transferring the individual’s claim against their bank or building society to RFL.
Whilst pursuing our Purpose and Mission, we are committed to combating slavery and human trafficking and will take all reasonable measures to ensure a strong ethical framework is in place.
Risks are regularly reviewed by our Executive Risk Committee, Audit and Risk Committee and Board. Our policies are embedded into our governance and are reviewed regularly. The following policies reflect RFL’s approach to the Modern Slavery Act:
- Modern Slavery
- Procurement & Outsourcing
- Ethical & Diversity
- HR Processes & Policies
The Slavery & Human Trafficking Statement which forms part of our Modern Slavery policy, is reviewed and approved annually by the Board.
Due Diligence & Risks
RFL’s supplier management approach involves categorisation of our key and other suppliers; the frequency and depth of monitoring and review of each supplier is dependent upon this categorisation and is explained in our Supplier Relationship Management Plan (SRMP), which forms part of our Procurement & Outsourcing Policy.
RFL has a relatively small number of suppliers and service providers and as a result has adopted a 2-tier approach tier 1 being those suppliers who publish a modern slavery statement and tier 2 being those who do not.
Tier 1; We review annually the Modern Slavery statements published by our suppliers to establish whether their stated approach meets the terms of the Modern Slavery Act. We notify our suppliers that a review of their statement has taken place and provide them with our own. We provide our suppliers with the opportunity to disclose reported incidents and update us with any further steps they are taking in relation to Modern Slavery within their business.
Tier 2; For these suppliers, RFL will communicate explaining that we comply with the Modern Slavery Act, provide them with our own Slavery and Human Trafficking Statement and request confirmation of their own compliance.
Any instances of non-compliance will be assessed and remedial action taken, initially engaging with the supplier to resolve any issues within an agreed timescale. If this is not resolved to RFL’s satisfaction, then the service with the supplier will be terminated and a different supplier sourced.
Modern Slavery mitigation including consideration of ethical approaches/practices is part of the Tendering and Contract process undertaken for any new suppliers. RFL’s suppliers are risk assessed regularly and the key/higher risk suppliers are subject to additional monitoring, including addressing Modern Slavery. These activities can include regular face to face reviews and adverse media monitoring.
RFL takes its responsibilities as an employer very seriously as demonstrated by its Living Wage and Investors in People accreditations. Our HR policies and procedures underpin this approach and we work closely with all related parties to ensure we continue to meet the objectives of the Modern Slavery Act.
We measure and record the results of our Modern Slavery Act related risk assessments on an annual basis; this includes Key Performance Indicators for Key Suppliers. In the period 1 January 2020 to 31 March 2021, our suppliers have not reported any identified instances of slavery in their supply chain or operations.
RFL recognises the need to include additional progress goals to measure the effectiveness of its modern slavery activities and is producing KPI’s for the period 1 April 2021 to 31 March 2022.
We roll out annual mandatory training to all our employees including Modern Slavery, Whistleblowing and Equality & Diversity. All RFL team members completed and passed this training between 1 January 2020 and 31 March 2021. Additional specialist training is provided to the relevant members of staff. RFL will continue to monitor training needs in relation to the ongoing development of our Modern Slavery Policy and Statement and address accordingly.
This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and refers to the financial year ending 31 March 2021. This statement was presented to and approved by the RFL Board on 15 July 2021.
Signed by Adrian Smith
Chief Executive, Reclaim Fund Ltd
15 July 2021
Please click here to download a PDF of our statement.